Go Paperless
Go Paperless
Professional - Time & Money Saving Guides
that give YOU the advice you need to quickly and easily
Go Paperless.
Professional - Time & Money Saving Guides
that give YOU the advice you need to quickly and easily
Go Paperless.
SPECIAL REPORT
The fastest way to a Paperless Office...
a quick, inexpensive, how-to guide on Going Paperless
... info on software, scanners, and other resources to help you go Paperless.
A comprehesive guide on Going Paperless...
List Price: $27.00
1
Copyrighted Material
Paperless Office, from Myth to Reality
- You can find documents quickly when talking with customers, clients, and suppliers. Decisions are faster improving customer service.
- You can take all your files with you wherever you go – on vacation, on business trips, across the world. For example, if you have a vacation house, you can be there and still have access to all your important documents, customer or client files.
- Old documents do not need to be destroyed or saved in the garage or some off-site location (unless, of course, you want to eliminate them). In a small business situation, you avoid off-site storage cost.
If you are looking for other benefits such as multiple person access, secured access by viewing rights, document collaboration, electronic form filling, form data extraction, and document version control, you probably need an "enterprise" record management system. But you can start with personal record keeping and upgrade as you become more familiar with the processes.
Records Storage
The vast majority of records/documents today are stored on paper. Documents can also be stored on microfilm, microfiche, magnetic or optical disk, or flash memory. Within each category are several options. There are different benefits with each media and you should choose the media most appropriate to your needs. The benefits include permanency, cost, accessibility, legality, and distribution. The focus of this book is the use of magnetic or optical disks for image storage.
Often a document management system combines multiple media such as images and paper.
Media LongevityMagnetic disk 2 to 5 yearsMagnetic tape 25 yearsErasable Optical 25 yearsCD-ROM – DVD 30 yearsMicrofilm/Microfiche 100 yearsPaper Hundreds of Years – when acid free paper is used. Regardless of media longevity, expect to see more problems in changing hardware technology to read magnetic or optical media. For example, if you happen to have an 8" or 5 ¼" floppy disk, the media may be perfectly OK but you might
Copyrighted Material
Copyrighted Material
